Mission

The Chief Records Officer coordinates all agency requests for records assistance, records or technical training, and other offered consultative services with the Records Services Branch of the Department of Cultural Resources. The Chief Records Officer also acts as a focal point and agency coordinator for all records activities, programs, and reports required by the Department of Cultural Resources in administering the state records management program. The Departmental Records Retention Schedules are administered according to G.S. 121 & 132 and regulations set forth by the Department of Cultural Resources. Disposition of inactive records is conducted annually by all Department of Transportation divisions/branches/units. Inactive records are disposed of according to their Records Retention Schedules.

Objectives/Functions

Objectives and functions of the Records Management Section include the following:

• Establishing and maintaining an active, continuing program for the economical and efficient management of the records of their agency.

• Assisting the Department of Cultural Resources in preparing an inclusive inventory of and schedule for records in their custody by establishing a time period for the retention and disposal of each series of records.

• Preserving, filing, and making available records in their custody.

• Keeping public records in safe places.

• Keeping public records in the buildings in which they are ordinarily used.

• Filing semi-current records, so scheduled, in the Records Center and non-current records of permanent value in the Archives.

• In cooperation with the Department of Cultural Resources, establishing and maintaining a program for the selection and preservation of records considered essential to the operation of government and to the protection of the rights and interests of persons.