How should a Material Received Report for Frames and Grates be entered?

• This Material Type is received on a Material Received Report (MRR).
• It has a Project Certification Criticality of Critical.
• The frames, grates, and hoods must be Pretested. Alternate IDs must be entered and match an Alternate ID on a Sample for the Accepted Quantity to update.

• Go to the Review Materials Receipts window. (Functions > Contract Tracking > Review Material Receipts) On the Review Material Receipts window, enter/select your contract number, and select the Line Item for which the frame and grate is being used.

• Create a New MRR by doing either an Insert or a Save As of an existing record.

• Enter the MRR Nbr, Date, Line Item Number, Material, Received Quantity, Received By, and Plant ID in the new row.
  • The material generally used is Individual Casting Components. It may need to be added to your Line Item on the Contract Bill of Materials.
  • The Quantity is the total number of pieces you are receiving. That means if you have four sets of Frame with 2 Grates, your Received Quantity is 12 (4 sets times 3 pieces each = 12 pieces total)
  • If you do not know the plant ID, click on the Approved Producer/Supplier icon on the General tab in the lower portion of the window, and select your producer from the list.

• Click in the Alternate ID tab, and then click the Insert button. A new row will appear in the "Alternate ID" portion of the window. The Alternate ID field will pre-populate with the plant id you entered and a hyphen, for instance, CI5. Remember, the second character is an I as in Iron, not a 1.

• Enter an Alternate ID type of Lot.

• Complete the Alternate ID field with the eight character date supplied by the manufacturer which has been confirmed by your project inspector. The completed Alternate ID will look like this: CI5-04282006

• Repeat the insert steps to link additional Lot numbers to this MRR.

• Save the Record.

• If you receive an error message stating "Alternate ID Lot CI5-04282006 could not be found on an Authorized Sample or FIR. Verify that the Sample/FIR Test Category and Status are correct and that the Approved P/S and Alternate Type match the MRR" take the following action:
  • Verify that you have entered the correct plant id and alternate id numbers.

  • Check that a sample exists for that Alternate ID. The Material on the MRR and the Sample must match and there must be an Available Quantity. To check the material, go to Functions -> Sampling -> Review Sample Details.
    • The Sample Detail - selection window opens. Change the left side filter from Sample ID to Alternate ID.
    • Select the Alternate ID Type of Lot and enter the Alternate ID as you did on the MRR.
    • Click OK.
    • If you receive a message stating "No sample found with the specified Alternate ID" contact M&T Help at 919-329-4357.
    • If a sample appears, check to see if the Material on the Sample matches the Material you are using on the MRR. If it does not, change the Material on the MRR to what is on the Sample and reenter the Alternate ID. You may need to add the Material to your Contract Bill of Materials first.

  • If a sample appears, also check to be sure that there is an Available Quantity greater than or equal to the amount you are receiving on the MRR. If it is less than the quantity you need, contact M&T Help.

By entering the lot numbers with the MRR, M&T will have the information recorded to certify the project.

For additional information about this topic, please contact Randy Pace or Francine Moody at 919-733-7091.

---

Validated 20070307