How should a Material Received Report for Timber Products be entered?
Timber Products (wood poles, wood posts, electric service poles, guardrail blocks, etc.) belong to the Minimum Sampling Guide Material Type of Timber Products.
This Material Type is received on a Material Received Report (MRR).
It has a Project Certification Criticality of Critical.
The timber products must be Pretested and Alternate IDs must be entered. The Alternate IDs do not need to match a Sample for the Accepted Quantity to update.
The timber products should be stamped by the M&T Contract Inspector and NC DOT Tagged.
Here's how to enter a Material Received Report for Timber Products in HiCAMS:
Go to the Review Materials Receipts window. (Functions > Contract Tracking > Review Material Receipts) On the Review Material Receipts window, enter/select your contract number, and select the Line Item for which the timber product is being used.
Create a New MRR by doing either an Insert or a Save As of an existing record.
Enter the MRR Nbr, Date, Line Item Number, Material, Received Quantity, Received By, and Plant ID in the new row. If you do not know the plant ID, click on the Approved Producer/Supplier icon on the General tab in the lower portion of the window, and select your producer from the list.
Click in the Alternate ID tab, and then click the Insert button. A new row will appear in the "Alternate ID" portion of the window. The Alternate ID field will pre-populate with the plant id you entered and a hyphen, for instance, WP10-.
Enter an Alternate ID type of Lot. Although there is only one tag, by using Lot instead of Tag, you can enter a quantity greater than one to represent the entire bundle of poles, etc.
Complete the Alternate ID field with the tag number entered on the Material Receipt. The completed Alternate ID will look like this: WP10-171954
Repeat the insert steps to link additional Lot numbers to this MRR.
Save the Record.
By entering the lot numbers with the MRR, M&T will have the information recorded to certify the project.
For additional information about this topic, please contact Randy Pace or Francine Moody at 919-733-7091.