How are Samples for Borrow Pits entered?

Borrow Pit material belongs to the Minimum Sampling Guide Material Type Borrow Material for Quality.

This Material Type is Not Received in HiCAMS.
It has a Project Certification Criticality of Minor.
The Samples are taken at intervals of a minimum of 2 borings per acre/hectare, as required by the Borrow Pit Sample Guide. The depth of the material being tested varies.

Samples for these borings should be entered as follows.

If it is not already assigned to your Contract, update the Contract Bill of Materials for the Borrow Excavation line item to include the Material Borrow Material for Evaluation.

When entering samples,

Select Borrow Material for Evaluation as the sample material.
The Sample Owner is Project.
The Testing Category is Source Approval/Evaluation.
The Represented Quantity is 1. (The Represented Quantity for Borrow Samples is NOT the cubic yards/meters of the Borrow Pit. You may have a Borrow Pit's material approved and never use it.)

The Accepted Quantity of Borrow Material used on the project is not updated.

NOTE: When the Testing Category of Source Approval is used instead of Acceptance, the Resident Engineer is not required to enter Disposition Comments on the Sample.

ADDITIONAL INFORMATION:

Corrections were made to the Accepted Quantities based on Pay Records which have already been entered. If your Pay Records total 11,925.33 CY, the Accepted Quantity will total 11,925.33 CY. Pay Records with a Book Number of 9999 will not be included in the Accepted Quantity. Any new Pay Records will update the Accepted Quantity.
Samples for Borrow entered with a testing Category of Source Approval and a Material of either Borrow Material for Evaluation or Borrow Excavation will not update the Accepted Quantity for Project Certification Reports. All existing Samples in this category will have their Represented Quantity and Accepted Quantity set to 1.
Samples for Borrow entered with a testing Category of Project Acceptance and a Material of either Borrow Material for Evaluation or Borrow Excavation will continue to generate an Accepted Quantity and cause a minor overstatement of the Accepted Quantity. This will create a discrepancy between the Accepted and Paid Quantities on the Project Certification Reports. All existing Samples in this category will have their Represented Quantity and Accepted Quantity set to 1.

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Validated 20070319