The date on the Estimate report has been updated to display the Approval date. If the Estimate has not yet been approved, the current date will display.
A warning message has been added when generating Final Estimates. If temporary quantities are present when a Final Estimate is generated, a warning message will display. Additionally, the message will provide the opportunity to generate and view the Temporary Items Report directly from the Generate Estimate window.
BSIP Related: Corrected a defect in the Generate Estimate process that creates/updates the BSIP detail payment interface records on contracts that have work order merges.
A modification has been made to the Payment Interrupt process to add a confirmation message. The additional message will verify that the user truly intends to interrupt the estimate payment prior to executing the interrupt.
The final status for Estimates is now PAID. This indicates that the Estimate has processed through the Fiscal/BSIP process. Just as the next Estimate could not be Generated until the previous Estimate was PROCESSED, now the next Estimate can not be Generated until the previous Estimate is PAID.
Users may encounter a new error message if they have created Generic Line Items through Contract Adjustments or Claims and these Line Items have not yet been assigned Function Codes. The message reads: "There are line items with work recorded against them which have not had a function code assigned to them. All line items that are missing a function code assignment will be excluded from the estimate. CCU will be notified of the missing function codes." When the OK button is clicked, the Notifications dialogue box opens. Additional users can be added to the notification list or it can be Sent as is. The Generate Estimate continues without the incomplete Line Items. This error will not occur if the Work Order containing the Line Item is marked as Resurfacing.
The calculations that occur when an Estimate is negative and Escrow is being returned to the State have been corrected. The labels on the Escrow Tab as well as the report have been modified to be consistent for all cases where the Estimate is negative.
Comments entered on the Generate Estimate window should always be saved immediately to avoid the loss of data. There are background processes that may cause the Generate Estimate window to refresh its display after actions are taken on other open windows such as Contract Times. The refresh obtains the latest saved data and removes any data that has not been saved.
When the Estimate type is changed from Final to Partial during the Generate Estimate process, the threshold check will no longer include the Retainage released. Additionally, the Retainage will be reset to the value on the prior Estimate when this action occurs.
The Estimates process in HiCAMS has been enhanced to include the creation and approval of Final Estimates, and the verification of Final Quantities.
Users should notice a decrease in the time needed to process an estimate. Changes were made to how AC and Fuel adjustments are calculated, and the order in which Tickets get updated and added to an estimate was modified.
Resident Engineer offices are no longer required to enter a comment when forwarding an estimate to CCU.
The Thru Date for estimates with Estimate End Date of Month Enddefaults to the actual month end date (28,29,30, or 31).
It is no longer possible to enter an estimate 'From' date that is later than the estimate 'Thru' date when the contract does not have an availability date.
Double-clicking on a Material Prepayment on the Generate Estimates Prepayment tab opens up the Review Material Prepayment window for the selected record.
The current retainage is now calculating properly when a user reduces a material prepayment on the payment tab on the review estimate window.
The correct month is now specified on the warning message when Tickets have been entered that require an average terminal price that had not yet been entered in HiCAMS. The warning message appears if current month's prices have not been entered yet, and the estimate includes not yet processed tickets from previous months.
Pro-rated fuel price adjustments will include fuel paid to date, if applicable.
You no longer receive SQL error, (Attempt to insert NULL value into column "est_li_detail_unit_price", table "hicamsprod.dbo.estimate_li_detail"; column does not allow nulls. Update fails.), when you re-generate an estimate.
The material prepayment amount now matches on the estimate and the Review Material Prepayment Detail window.
If you void a pay factor and process an estimate, the voided pay factor is not included
When you generate an estimate, HiCAMS will stop processing until you enter the From and To dates.
You no longer receive an error message if there are no estimates for the selected contract.
You cannot Select All or Deselect All line items on the Generate Estimate window and the Line Item tab after the estimate is sent to the CCU for approval.
HiCAMS now calculates the unit price for AC adjustments correctly. The theoretical quantity of AC is now paid based on the following unit price calculation: Adjusted Unit Price = AC Line Item Unit Price + (Monthly Avg. Terminal Price - (Contract Base Unit Price +/- 5%)).
HiCAMS now calculates fuel price adjustments correctly. If the Monthly Avg. Term Price for Fuel deviates from the Contract Base Price for Fuel by more than the Fuel Price Adjustment Threshold (currently 10%), then the calculation for fuel price adjustments is as follows: Pay Record Qty * Fuel Factor * (Monthly Avg. Term Price - (Contract Base Price for Fuel +/- 10%)). If the Monthly Avg. Term Price is >= the Contract Base Price for Fuel, then increase the Contract Base Price for Fuel by 10% before subtracting it from the Monthly Avg. Term Price. If the Monthly Avg. Term Price is < the Contract Base Price for Fuel, then decrease the Contract Base Price for Fuel by 10% before subtracting it from the Monthly Avg. Term Price.
When you generate an estimate, tickets and pay records entered on the same day are now included.
All line item calculations now round at the lowest level and then sum, instead of summing the detail calculations and then rounding.
HiCAMS now mimics the mainframe when converting English fuel prices to Metric fuel prices. The calculation is as follows: Metric Average Terminal Price for Fuel = (English Average Terminal Price for Fuel/3.78541), then rounded to 4 decimal places. HiCAMS was using a conversion factor that was already rounded to 4 decimal places in Version 4, resulting in a discrepancy of .0001 in the Metric fuel price.
The fuel adjustment on a negative pay record is now calculated correctly when an estimate has positive and negative fuel adjustment pay records and a changed fuel threshold.
You can generate monthly estimates.
Page last updated 29 September 2008