An enhancement has been made to allow comments to be added to a Pay Record after the Pay Record has been processed.
A change has been made to the manner in which Contract Line Items are sorted on multiple work order contracts. Contracts with multiple work orders are now sorted by default as line item and then work order to provide improved visibility when entering Pay Records, etc.
An enhancement has been made to require conversion factors on all materials on a line item by the time a Pay Record is entered (rather than just an edit on those received by Pay Record).
It is now possible to create Adjust Pay Records and check the Pro-Rate Fuel Adjustment checkbox. This would be done when a Final Earthwork quantity has been calculated and a reduction to the paid to date amount is required. Checking the Pro-Rate box on the Adjusting entry removes the adjustment from a Pay Record entry date controlled Fuel Adjustment calculation and proportions a correction over all the previously paid Fuel Adjustments. The calculation is performed as defined in Section 109-8 of the Standard Specifications. Two important notes:
If no single existing Pay Record entry is large enough to make this adjustment, multiple adjusting entries can be made, and the Pro-Rate box checked on each of them.
If the entries have been entered with a temporary source document and a Final Estimate is Generated, both the temporary Pay Records and any corresponding Fuel Adjustments will be deducted from the Estimate totals. To keep this from happening, be sure to change all of the temporary Source Document types to permanent ones. (See the Standard Report "Temporary Source Document Report" for a listing of the Temporary items that will be backed out by HiCAMS when a Final Estimate is generated.)
Changed the way the Pro-Rated Fuel Adjustment is calculated when a Pay Record, which has "Pro-Rate Fuel Adjustment" checked, is Adjusted. Previously, an Adjustment to a Pro-Rated Pay Record included the quantity paid up until the Adjust entry was made. Now, it only includes the quantity paid through the original Pro-Rated entry.
The Small Quantity checkbox will be visible at all times on the General Tab of the window. The checkbox will be available for update when the Minimum Sampling Guide (MSG) has the Small Quantity setting turned on for the Material Type associated to the current Material. Otherwise, the field will be protected. A checkbox on an existing record that is checked but not available for update indicates that the MSG was changed after the record was created.
Corrected the Accepted Quantity logic to accurately report quantities when changes are made to the Minimum Sampling Guide.
Entering a Pay Record for a Material where the Minimum Sampling Guide specifies that Certifications are required will now require the Certification information be entered on the Materials tab prior to allowing a Save.
With the addition of the drop down window for Source Type, the Pay Record Book Number field accepts only a number.
Removed the Sample Tab from the Pay Record and Pay Record Adjustment windows. This should improve the performance of this window.
Users can update the following source document information in the Pay Record Detail window: Source Document Type, Book Number, and Page Number. The exception is any Pay Record created as part of the original V4 conversion which had a book number of 9999.
Existing Pay Records have been converted. The text of the original entry is in the Comment field. The Source Document has been defaulted to Pay Record Book. The exceptions are:
The Source Document became Pay Record with a Book Number of 0 when there was no logical mapping possible. These Pay Records should be reviewed and the Source document corrected. This affects approximately 1% of the 55,000 converted Pay Records.
Updated the Review Pay Records window to refresh when an update occurs in the Estimate windows.
When there are multiple work orders on a contract, the Work Order field defaults to All (instead of blank) on the Review Pay Records window.
The Accepted Quantity is no longer updated on the contract materials table when a 'CONV9999' pay record is adjusted
The pay record functionality, (to only count one unit of the available represented quantity on a sample when that sample is retrieved using an alternate id with a type of either TAG, PIECE, or GIRDER) has been updated.
The Documents Received indicator on the Certifications tab is now optional.
You can now Void adjustment pay records.
The pay records displayed in the lower portion of the Review Pay Recordswindow are now sorted by estimate, with the most recent estimate data first.
You can now make adjustments on converted contracts.
You can no longer void a pay record from the Review Pay Records window while the Review Pay Record Detail window is open.
You can now check the Do Not Pay indicator when you initially create a pay record.
The accepted and received quantity update correctly when you select the Do Not Payindicator.
The accepted and received quantity decrement correctly when you void a pay record.
The pay record Date no longer defaults to today's date on the Review Pay Record Detailwindow.
You can now adjust Do Not Pay pay records.
You can now Void adjustment pay records.
Sort order on the History tab displays the most recent action first.
A linked sample's available represented quantity is now updated correctly when adjusting a pay record or ticket.
When you link a sample with an accepted amount of 0 to a pay record or ticket adjustment, the accepted amount on the adjustment records is now calculated correctly.
You can no longer remove the link between samples and processed pay records.
When you enter a pay record, you must enter a conversion factor on materials received on that line item.
You can no longer open the same adjustment record multiple times.
The accepted quantity now decrements when adjusting a pay record.
The accepted quantity of a pay record adjustment is now calculated correctly when the received quantity is higher than the accepted quantity on the original sample.
You can now enter pay records against Contract Adjustments, Eliminated Contract Items, and Left Over Materials.
Several field names on the Location tab and the Comments field on the General tab now appear when you inquire on the Review Pay Records Detailwindow.
You can now enter a duplicate Pay Record Book Numberand Page Number.
You can now enter alphanumerics in the Pay Record Book Numberon the Review Pay Record Detailwindow.
The Prorate Fuel Adjustment indicator on the Review Pay Record Detail window is protected if you are inquiring on the window or if the pay record is In Process.
When the Quantityis changed on a pay record adjustment that has a related sample, the converted quantity, the accepted quantity for the material, and the accepted quantity for the sample are now correct.
If you increase a conversion factor for a material associated to the pay record before you create an adjustment, the Pay Record Adjustment window will display an error message to let you know that you are subtracting too much from the material for this adjustment.
You can enter, update, and review pay records.