Review Sample Details

Version 7.1 Changes

Any time an Acceptance category sample is saved with a technician who is not certified (according to HiCAMS and DOH Vendor system records) at the time the sample was taken, the system will automatically adjust the testing category to Informational. The user will be presented with a pop-up alert and the resident engineer on the contract will receive a notification of the event. Informational samples do not count in the calculations performed for Project Certification.

Version 7.0.1 Changes

Corrected a problem that caused the system to crash when a sample was in certain statuses and the notebook icon for the Certification Override Comment was clicked.
Adjusted the system to allow inquiry users to navigate to Pay Adjustment Recommendations that have been created on rejected samples.

Version 6.4 Changes

Corrected a problem that periodically caused Authorizing Lab to be blanked out when Sample Owner was changed.
Added an edit to prevent the user from selecting a concrete mix id for a class of concrete that doesn’t match the class of concrete assigned to the sampled material.
Restored logic to track Create, Submit and Forward actions on Sample History.

Version 6.2 Changes

Changing the Material or Material Type will now automatically remove any Alternate Ids associated with the sample.

Version 6.1.1 Changes

Modified the window to allow the Submitted Date and Submitted To fields to be blanked out (if desired) on Samples that were created via Save As functionality from a New or In Transit sample. Removal of the Submitted Date and Submitted To fields on an In Transit sample will still revert the sample status back to New.
Per user request, restored the Sample ID field to the upper right-hand corner of the window. It also remains in the window title bar.
Corrected a problem with Save As logic that protected Alternate Ids, preventing users from deleting the ones copied from the original sample. The logic to remove the alternate ids if the Material or Material Type on a Sample is changed was also restored.

Version 6.1 Changes

Separated the Part portion of Sample/Part into its own column so that sorts/finds can be performed on the field.
Removed the Sample Card and Color from the window. This information is no longer stored on the Minimum Sampling Guide nor displayed on the Sample.

Version 6.0 Changes

The window was modified to remove the traditional edit format mask for sample numbers to allow easier entry and correction of sample ids in retrievals throughout the application. Users may type in any sample number and will no longer experience problems with cursor placement when an invalid number is entered.

Version 5.9 Changes

Samples that contain one or more Alternate Ids that have been linked to a non-Voided Material Receipt may not be Unauthorized. The Links must be removed from the Material Receipt record before the Sample may be Unauthorized.
The window has been enhanced to allow Asphalt Material Samples that are marked with a Testing Category of 'Informational' to be entered without identifying an Asphalt Mix Design. This is due to a new AASHTO Test Type and an Asphalt Pre-Approval process.

Version 5.5 Changes

When entering the Producer/Supplier on a Sample, focus will default to the Search By Plant ID field. The user may enter a known Plant ID and the System will obtain the corresponding valid Producer/Supplier. The Approved Producer/Supplier information is available for deletion by highlighting the data and depressing the Delete key. This feature is available only when an Approved Producer/Supplier is not required and the Sample is in the appropriate Status.

Version 5.4 Changes

The Avail Qty on the sample is now set to zero when the Sample is Authorized with a Status of Meets Specs . At that time, the Disposition Accepted Qty defaults to the entire Represented Qty so there should be nothing left Available.

Version 5.3. Changes

For all three Does Not Meet Specs statuses, Accepted Quantities now update based on the Disposition information, not the Sample Status.

Version 4.4 Changes

The Material Selection window now has an option to filter the material list by a Contract and Line Item.
Appropriate security access is required to enter, edit, or delete Alternate IDs on the Review Sample Details window Alternate ID Tab. This security is also required with use of the Save As and Auto Generate functions.
The Alt ID and Alt ID Type fields on the Alt Ids Tab of the Review Sample Details window are required on a sample detail record when the material type has a pretest test category, and if the MSG Pretest Match code is Match Alt ID/Match From Sample.
Up to 10 characters can be entered as a Field ID on the General Tab of the Review Sample Details window.
Up to 255 characters can be entered in the To Be Used In field on the General Tab of the Review Sample Details Window.
Padding the sample ID with leading zeros when searching for a sample on the Correlated Samples window is no longer necessary.
The Structure Number on the Cont/Loc Tab of the Review Sample Details Window may be preceded by zeros. Ex. 0045 .
Station To and Station From data can now be entered on the Cont/Loc Tab on the Review Sample Details Window. These station fields are comprised of two entry fields separated by a plus sign. The first field (before the +) holds up to 8 numbers. The second field (after the +) holds up to 11 numbers.
The Offset Distance field on the Cont/Loc Tab of the Review Sample Details Window was changed from a numeric field to an 11-character field.
REs Sampling Authorization Lab has been added to the selection list of the Submitted To field on the Tracking Tab of the Review Samples Details Window.

Related Information is available here: Batch Printing

Version 4.3.1 Changes

Expired Producer/Suppliers/Facilities no longer appear on selection windows where a user can associate it with contract trackiing records.

Version 4.2 Changes

The list of alternate identifiers on the Review Sample Details window and Alt IDs tab now appears in ascending order by Alternate ID.
When you change the status of a part on the Review Sample Details window, then click New instead of Save, then click OK, a new Review Sample Details window does not open.
Assistant Resident Engineers who reside in the same office as the Resident Engineer assigned to the contract on a sample can enter comments on a failed acceptance sample.
When you navigate from Review Ticket Detail to Review Sample Details, the producer
The Review Sample Details window no longer closes after you click No when you receive the Failed to save changes, Close anyway? message.
When you generate any number of alternate identifiers ending in 99, the system no longer creates duplicate alternate identifiers. Instead, the system correctly increments the alternate identifier from 99 to 100, etc.
When you authorize a check sample, the notification goes to staff defined on the check sample in addition to staff notified when the original sample was authorized.
If you enter a represented quantity that is greater than the sample frequency, you can no longer save the sample by removing the message and tabbing out of the field.
If the same staff person is assigned as a Project Engineer and a Resident Engineer on a contract, the staff name appears on the Review Sample Details window instead of a number.

Version 4.1 Changes

When selecting a metric contract on Review Sample Details for concrete materials, the concrete selection criteria defaults to metric.
The concrete mix id is now required when changing a concrete material to a different concrete material on a sample.
The structure number on the Review Sample Details window, specifically the Cont/Loc tab, allows you to enter 3 instead of 00003. The cursor now focuses on the field when tabbing from the previous field.
The Concrete Mix Design Selection window does not allow you to choose mix identifiers from producers other than the one that was selected on the Review Sample Details window, with the exception of generic mixes.
After selecting a material, the focus is no longer on the Retrieve button. Instead, with one click on the tab key, you can tab to the OK button and hit enter.
The Approved Producer/Supplier dropdown has been removed from the Review Sample Details window to improve performance of this module. You must click the icon to select an Approved Producer/Supplier or use the Search By Plant/Facility ID function.
The Brand Name dropdown has been removed from the Review Sample Details window to improve performance of this module. You must click the icon to select a Brand Name.
When you create a new sample using the Save As function, the testing category description now appears instead of the testing category code.
The Facility Type automatically appears when retrieving the Approved Producer/Supplier selection window.
Sample History Comment Dialog Caption now displays Comment instead of sample_history_cmnt.

Version 4.0 Changes

You can view test results after a sample is authorized by clicking the Test Results button.
Parts must be authorized before you can authorize a sample.
You can create a range of samples based on differentiating field Ids by clicking the Auto Generate button.
The sample status Penalty - Does Not Meet Specs is now Pay Adjustment - Does Not Meet Specs.
Lab personnel can add or delete tests associated with a sample.
On the General Tab, you can change the represented quantity until a sample is authorized.
If the represented quantity on the sample exceeds the Sample Frequency specified on the Minimum Sampling Guide, you cannot enter the sample.
There is a filter tool on Correlated Sample IDs.
On the Cont/Loc Tab, Alignment, Offset Distance, and Station Number are grouped together. Also, the Offset Number reads Offset Distance. Road Type, Road Number, and Map Number are grouped together. Roadway Location reads Alignment.
You can enter the Sampled From Number (i.e. railcar, roadway or tank numbers).
Decimals are no longer accepted in Station Numbers on the Cont/Loc Tab.
On the Prod/Supp Tab, Concrete Mix ID is no longer a text entry field. Instead, you select from a list of valid concrete mix designs.
You can enter the plant ID in the Approved Producer/Supplier field under the Prod/Supp Tab by typing “-“, the plant ID, then “- “.
Brand Name, under the Prod/Supp Tab, is no longer a text entry field. Instead, you select from a list of valid brand names.
In the Approved Producer/Supplier field, under the Prod/Supp Tab, an error message longer appears when you select the first character of an expired producer/supplier.
Pretested Samples now require a producer/supplier entry.
On the Tracking Tab, you can select Consultant Inspectors when you enter Sampled By personnel.

Page last updated 25 July 2008