To improve system security and to be consistent with State standards, the following changes have been made to the password functionality for the HiCAMS and Vendor applications:
As a result of the establishment of the new Unit Liaison positions, all references to the HiCAMS Help Desk have been replaced with the new telephone contact numbers for Construction and M&T units.
A problem with the HiCAMS Notification Checker (error) when booting up Win2000 desktops has been corrected. The temporary fix for this problem disabled the Notification Checker and therefore removed the flag from the user taskbar. The Windows Registration key causing the original error has now been corrected, and the Notification Checker will now function normally, with the flag displaying in the taskbar.
Throughout the application, all references to Work Orders have been changed to the new BSIP format. For instance, 6.841035 becomes 34140.3.2. Conversion information for Contracts that have HiCAMS as the payment system of record will be available at the HiCAMS Home Page (http://www.ncdot.org/it/projects/hicams/ ) in the What’s New section. Conversion information for all contracts is available through the DOT Intranet BSIP Support Portal https://apps.dot.state.nc.us/Portal/DesktopDefault.aspx?.
All line items will now have an additional attribute called Function Code. Although generally transparent to the HiCAMS user, it can impact Estimate processing. Please see the Contract Estimates – Generate Estimate section for details.
The Online Help has been updated to include information on the following HiCAMS Functions:
The "Save As" button is no longer available on the original Supplemental Agreement after a subsequent revision has been created. The "Save As" button is now available on the last Contract Non-Concurrence revision when all subsequent revisions have been Voided.
To provide improved user visibility, the check box for "Contract Time Considered Upon Completion of Work" has been moved from the General tab to Contract Times tab.
NOTE: If the above mentioned checkbox is not checked (in error) prior to saving the record, the user must delete the existing Contract Time Extension/Prorata Extension record. The checkbox will then be available to check and save a new record.
The Supplemental Agreement Activate process has been corrected to recognize both Pending and Verified Line Items which have the Fuel Adjustment indicator checked.
For Fiscal accounting purposes, the Function Code field has been added to HiCAMS. Function Codes will be assigned to all contract line items and Estimate data will be passed by Function Code to BSIP once that system is implemented.
A new Function Code Assignment window is now available for authorized users in the Construction Unit to assign Function Codes to Pay Items and Contract Line Items. A new Function Code codes table has been added and the Function Code field is now available on the Master Pay Items and Set
The Authorize Contracts window functionality has been upgraded to validate that the Cost Center for that Contract's Office Location has been set on the Office Location window prior to the Authorization of a Contract.
Fiscal tracks resurfacing work to a different Function Code than the normal ones. A Resurfacing Indicator is now available on the Add Work Order and Review Work Order Details window to indicate to the system whether to use the normal Function Codes on the contract line items or the special resurfacing Function Code.
A new Constant has been added to define the Resurfacing Function Code for the system to use.
The Contract Authorize window now lists all the Work Order/Resurfacing Indicators and has been resized for 800/600 visibility.
The Generate Estimate window has been modified to take into account whether a line item is solely on a Resurfacing work order prior to enabling/disabling the include indicator. The same check is now also done prior to sending out the missing function code notification to CCU.
The Generate Estimate process has been modified to override the normal Function Codes with the Resurfacing Function Code whenever the Resurfacing Indicator is checked for a Work Order.
The Generate Estimate process has been modified to warn users that any quantities entered on line items without a Function Code will be bypassed from estimate processing. Central Construction is responsible for making the assignment of Function Codes to all Contract Line Items.
The Final Estimate process has been modified to prevent complete processing until all line items on a contract have a Function Code assigned.
Reversed the sort order of the Contract Selection window so that the highest numbered contracts appear first.
Updated the Contract Selection window so that when it opens, the cursor will now go to the status field first. When the user tabs to the location field, the cursor will stay there until they tab out of it. This will allow a user to continue using the up/down arrow, etc in the location field.
Payment Interrupt functionality has been added and is currently unavailable until future implementation of BSIP.
In preparation for the BSIP rollout, a Function Code has been added to all existing Line Items and given a default value. Logic has been added to create a Function Code when new Line Items are created. This new feature will not be available for viewing or updating until the BSIP rollout. Note: Line Items are created by the importing of Contract Data through the SPECS interface or through the Supplemental Agreement process.
The calculation of the Interest Due Date has been added to the Completion Tab of the Review Estimate and Contract Details windows. This calculation is based on the relationship between the Latest Document Received Date, the Contractor Notification Date, and the Acceptance Date, and defined in Section 109-11 of the Standard Specifications.