1. The employee must be a permanent employee with the Department of Transportation
2. The course must be job-related.
3. The employee must obtain approval and recommendation from his/her supervisor.
4. The course must be one that is not offered after normal working hours.
5. The employee must complete Form PD-136, Application for Educational Assistance, to be submitted in triplicate to the Training and Development Section for approval and processing.

Leave with pay granted may not exceed actual classroom time for one course during any school term in addition to the amount of travel time to and from the school.

Any employee taking a job-related course after working hours must also complete Form PD-136 for approval if he or she wishes to request tuition refund upon completion of the course.

It is requested that leave requests for educational purposes be submitted prior to the time the employee is to begin attending classes.

Upon approval by the Human Resources Office, an approved copy of Form PD-136 will be forwarded to the employee and the employee's unit head or division engineer.

Tuition Refund

Upon satisfactory completion of the job-related course, eligible employees may apply for reimbursement of tuition, registration, and laboratory fee costs only. See Section 10-8 of the State Personnel Manual.

To apply for reimbursement, the employee must submit the following documents to the Training and Development Section for approval and processing:

1. A copy of the previously approved Form PD-136 containing the employee's signature under "Reimbursement Application";
2. grade report or evidence of satisfactory completion; and
3. receipt for eligible expenses.

Reimbursement may be received for an approved course taken during working hours or after working hours.

For additional information concerning this program, please contact the Training and Development Section at (919) 662-3582

Academic Assistance Policy